Keep your invoices tidy – Convert to PDF and store online

September is not only about school`s opening. Adults also return from their holidays back to their everyday routines. A routine which most often involves productivity, work and the least interesting but very important part of invoicing.

Much as we are excited to jump into the new project, we need to be sure that we have been paid for the previous one. Getting organized and making sure invoices are delivered on time is a big part of this lost art of invoice delivery. This great article on proz.com features a comprehensive list of tips for freelancers who invoice clients regularly.

Keeping those invoices tidy and keep running is easier said than done. But let`s face it, technology and computers have been our allies on this for a little while now. In previous posts we have Invoicing is one the cases where we want to share something which we do not want to be changed. Read our full blog post on when to use PDFs. As PDF ensures your format and content will remain unchanged, we advice you to always convert your invoices to PDF format before sharing.
On this post we will showcase how you can use the Soda PDF online services PDF creator and converter to Keep your invoices neat and tidy so that you can spent your free time planning the winter holidays. It is a simple two step job.

Step 1 – Convert to PDF

Once you have created your free account, you can login on your personal space and convert your file to PDF.

Soda PDF online services will create a PDF version of your file and will store both the original and the converted file into your personal online storage.

Step 2 – View and Share

Your files are available for you to view and share from everywhere and any device. No need for software and application downloads. All is in the fingertips of your browser.

Online storage ensures you will not need to be looking around in piles of paper and old emails for finding that last invoice of last year. All is kept nice and tidy on the online storage space of Soda online services.

We hope this post will motivate you into a digital paper free and stress free new season.

The Soda PDF team



5 Tips to Help You Start the New School Year

Getting back to school doesn’t sound like such a bright new perspective for the rather near future. It is always nice to be on holidays. However, the moment will eventually come and one needs to be prepared to undertake the new challenges of a new school year.

You want to be sure your new start does not look like the classic now back to school movie Also, the beginning of a new school year should not even be such an unfortunate event. In order to make sure that the fun will not be spoiled as the holiday ends, the beginning of the new school year should actually involve some preparation and a few wise steps taken in advance.


Here are 5 tips that will make the pathway from holiday to school year almost imperceptible and will help you have a great worry-less brand new school year ahead:

1- Make way! Prepare your office or your working space

It’s good to have your office ready or at least some space where you will put your stuff and you will be conducting most of your work in the year to come. Of course, in most of the cases and at a mere reality check we will all figure out that we often move places – sometimes inspiration strikes best when we find ourselves in the weirdest locations. However, it is always good to have your office or the working space ready, just in case you want to focus and prove yourself productive. After all, it’s always nice to have some tidy space left where to work during all of those evenings just before the deadline – we all know about procrastinating, don’t we?!

back to school

2 – Get a tablet

In case you haven’t got one yet, maybe it’s time to invest in a brand new gadget: a tablet. The days of paper and pencil are over! In most of the cases, the job will be half done due to this tiny little miraculous invention called tablet.

tablet - get

Of course, a laptop will still do. However, a tablet is much better – not only because of its light design, but also due to its functionality.

It will prove to be quite handy in conducting all of that online research or in easily dealing with visual material, but also with all that reading, which usually comes in plenty when any type of school-related activities are involved. And since we’ve mentioned reading…

3- A reliable PDF reader

Having a reliable PDF reader is a must for every ready-for-school student and a priceless tool in order to make your life easier in the next school year. Soda PDF offer a free pdf reader downlaod! Just visit our website and once you get your free PDF reader, you will find it incredibly easy to deal with the required reading material, especially since most of the reading material provided with in an electronic format comes as a PDF file. The PDF reader is easy to download and install on any device and it will certainly become indispensable.

Not only that you can read the required texts, but you can also underline, enhance, take notes while reading and save all of these changes in your PDF file. Everything’s at a click! Easy to install and even fun to use! Reading will get easier with your PDF reader. Not to mention that you will be using no paper at all, this way going green and protecting the environment.

4 – Set your accounts in order

Make sure that as the school starts all of the accounts are in order. You might need or want to order one book or another. It is always bothersome not to have the account in order and not be able to order at a click – so don’t forget to set everything in order or fuel the account before the school year or academic year starts. You will be ready to get all of that material at a click – and that is just part of the beauty of it! In case you don’t have an account yet, it helps setting one or being given access to one; some of the educational material is accessible online and payment can be done immediately, so it always helps to have this done.

5 -  Have your eyes checked by a doctor

Weird as it might sound, having an appointment with the doctor to check on your sight can prove to be a very useful tip, especially just before the start of a new school/ academic year. Most of the work will involve a lot of effort from your eyes, so one needs to make sure that they are in a good shape. Even if there is no serious problem with the sight and there is no need for glasses, a good doctor will always know to prescribe some helpful vitamins or some dietary supplements that will help your eyes to deal with all of that effort.

have fun going back to school

This way, you will stay healthy throughout the new school year, be able to put up with all of those challenges and fully enjoy the activities that you are going to be engaged in. Have fun!

The Soda PDF content team


When to use pdf files – Three real life examples

Ever wondered which situations are best for using PDFs instead of Word or other formats?

Certain documents require airtight formatting, perfect combining or even, character recognition of texts locked within images. PDF files are the right format to turn to in such cases and with a powerful pdf software like Soda PDF, such tasks are simple and quick. Though this article, we will run you through three perfect situations for using PDF

PDF format - When to use

1 – When you share something which isn’t to be changed

Similar to images, PDF format is “locked” and with trusted security. Agencies and professionals can be sure their work wont be plagiarized or edited further without their permission. As Legal Scans advice, PDFs fall into the case of “it must be created in a file format that cannot be altered without leaving an electronic footprint”

it can be used in a court of law as its 100% admissible. You can use Soda PDF’s OCR PDF functionality to scan and convert your documents.

From agencies to professionals and students to musicians, all should remember to always convert before sharing. A simple click can save you from “misunderstandings”

For further reading you can join this discussion on Yahoo answers to get more information on this elegant manner

2 – When you want to maintain the format

You like the format of your CV?

Does that recipe look perfect aligned?

That that invoice look awesome enough to impress your employee?

Save as PDF and sleep relaxed. Tomorrow morning your file will look exactly like you left it on all devices and operating systems. As technology continues invading our everyday lives we expect a document to look the same in very different “environments”. From different operating systems to reader applications and even mobile and tablet devices.

As its name describes, Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems.


In one sentence, when formatting and styling of documents is of top priority and we want to ensure they are being kept the same regardless the operating system or device we open the files on, use PDF as your file format. Check out about.com on http://desktoppub.about.com/od/pdfformat for a couple more tips on how to maintain the desired format when working with documents

3 – To create a pdf portfolio

We tend to forget the ease with which merge and split take place in PDF format. On PDF format your text and pages and organized and indexed in a format where splitting and merging takes place without any disrupt on the formatting, styling or quality of your original document.

Thanks to this post from the university of Luisiana , we get reminded of the PDF portfolios. By simple merging different PDF files, we can create a PDF portfolio of our work. This option is very useful when we consider that the file size on PDF files remains relatively small, while we do not get limited by nothing but our imagination.

When you need to showcase your work, findings or progress to different groups and are in need of collating different sources for one document, then remember that merging fiels or parts of a file into a PDF portfolio can save the day for you.

We hope you liked this article brought to you by Soda PDF team.


How to merge PDF Files with Soda PDF 6

Merging multiple files into one is one of the most common and useful everyday tasks. Forget the multiple file management and merge your favorite books, articles and notes into one easy to manage file With Soda PDF you can merge and split files as simple as 1 2 3

Does this sound like you?

You have just submitted your work. You have been preparing your portfolio for weeks. You have dozens of files in different formats. Your USB key is full of folders, and everything is messy. You take a moment to review your submission and realize that within the maelstrom of files you completely overlooked 3 crucial spreadsheets.

panic button

You can always get provide those spreadsheets after the fact, but that isn’t professional. We want to share with you a secret which will save you time and energy when working on complex projects. One of the best tricks you can do with your pdf software is to simplify projects by merging all your files into a single PDF. PDF is an open template, with no set shape or size making it extremely reliable regardless of your need. This article is going to cover everything you need to know about combining multiple files into one.

Merging your work into one file can save you time and effort

Merging files into a common PDF is extremely applicable to people in all walks of life. Students, and teachers, can amalgamate course material. Professionally there are many applications. Artists can present all of their work in one single file. Merging files allows you to “clean up” and organize yourself in a way that minimizes the room for error.

You can merge multiple file types into a PDF. Any file that you can open with your pdf reader that can be printed can be converted into the PDF format. PDF software will use a “Virtual printer” to create new PDFs. This is why your PDF application will be listed with your printers. When printing using your PDF Application, no paper will be printed, but instead a new PDF will come to life.

Merging files will rely on the same PDF printer to create a new file. We will be using Soda PDF 6 to explain how to combine your files. Click on the video below for a visual walkthrough or follow the steps below that:

The PDF create and the PDF reader are free modules of the Soda PDF softwae

Combine files to merge with Soda PDF 6

Click on Combine Files and a window will open presenting you some options to prepare your new document. This is where you will choose which files you would like to merge into a PDF.

You need to choose your files. Add Files and Add Folder will open the familiar Browse window. Here you can navigate your computer locating files you need.

select files to convert with soda pdf 6

You can also choose to Add Opened Files. This option will add all of the files open in Soda PDF 6 to the list of files to merge. Files you add will appear in the bottom portion of the Combine Files window:

It definitely isn’t enough to simply to simply create a PDF from merged files. Soda PDF 6 provides users the option of arranging the order your files will appear in the final PDF. Simply click on a document and use the up and down arrows to rearrange document order:

Re-arrange files to convert with Soda PDF 6

The Delete or Delete All options will remove documents from the list of files to merge. We know that sometimes files come equipped with attachments. Using Soda PDF 6 you can convert the attachments within your files to PDFs by checking the box next to Convert supported attachments of the combined files.

When you are ready to create your PDF, simply click on Combine. You will see another window open advising you of the progress.

You can always cancel the merge at any time by pressing the Stop.

When your merge completes a new file will open in Soda PDF named Combine Result. You will see this PDF opening to the left of your other PDFs should you have any open.

combine files result windows Soda PDF 6

Now that you have your new PDF, you simply need to save the file anywhere. You can use the combination of CTRL + S or you can click on File and choose Save as.

Choose the location you’d like to save your file and you’re done. You will have successfully converted your file. You can always contact the Soda PDF Support Team if you need further assistance. ,/p>
Thank you for your time and hope you find this how to guide useful. Holden S. Roy


How to Convert Files with Soda PDF 6

With the release of Soda PDF 6.3, the powerful convert module allows users to convert Powerpoint files to PDF.

To ensure your file is properly rendered and its styling is maintained, Soda PDF 6.3 uses a virtual printer to convert files.

The instructions below will guide you on how can you convert files from and to PDF using the enhanced convert module

Convert to PDF from the application interface

While in the Create Module tab you will see the option From any file.

A window will open. Browse your computer and select your desired file. Once you have found it, please choose the “Open” option.

The file will open in Soda PDF confirming successful conversion.

Convert to PDF through windows explorer

Often we want to convert a file while we browse our computers files. Soda PDF allows you to convert files from within Windows Explorer, without having to open the Soda PDF application

To convert from Windows Explorer interface, you will now need to right-click on the file you would like to convert and choose “Convert to PDF”.

The file will open in Soda PDF confirming successful conversion.

As you can see converting files with Soda PDF 6.3 is easier than ever.

This how to article is brought to you by our customer support expert Holden S. Roy.