Apr 27 in  News

Why You Should Switch to PDF Invoices

Creating and sending invoices can be time-consuming, especially if done on paper. So what’s the solution? PDF. PDF. PDF. You can create a customizable template from scratch and add the relevant data to cater to your specific needs, or you can use an existing template and convert it to PDF.

Whether it be to bill a client or to approve and process an invoice you’ve received, the PDF format is your best bet.

 

Invoice Template

Creating Templates

  • You can build your invoice template directly within your PDF application. Most reliable software have built-in features that allow you to create invoices and add data fields, radio buttons, and dropdown menus.

 

  • If you’re more comfortable creating a template in MS Excel, that works too. Once you create your invoice in Excel, all you need to do is convert it to PDF and save the file. You’ll also need a PDF editor to customize the invoice and add/remove data.

 

  • If you have a paper copy of an invoice and you want to digitize it, you can always use OCR technology to convert it to a digital and editable file. If you’re not sure what OCR is, you can check out this helpful article.

 

Approving Invoices

If you’re in a position that requires you to approve and process invoices, the safest way to go about it is using PDF. Most reputable PDF software have stamps and digital certificates available that allow you to authenticate your approved invoices. That way, no one can make modifications without leaving a digital trace.

If the invoice is confidential, you can even add a password to the PDF file to protect it from unwanted eyes. Soda PDF offers an array of state-of-the-art security options you can choose from, including 256-bit AES encryption level passwords and customizable permissions that give you the power to control how others use your PDF invoice.

Apr 13 in  News

5 Reasons Why IT Pros Choose Soda PDF

We all know how expensive the advanced versions of specialized software can be, especially if you’re a business with hundreds of employees. But what if we told you there’s an affordable PDF software out there that offers significant discounts if you buy in bulk? And what if we also told you it comes with several other services specifically designed for IT and business users? 

Read on to find out why exactly it’s in your company’s best interest to choose Soda PDF.

 

1. Volume licensing discounts

With Soda PDF, you can earn significant volume licensing discounts for purchases of 5 licenses or more. And if you require 10+ licenses, you save up to 25%! We’re proud to say Soda PDF offers the best value proposition on the market, and we’re very flexible.

So if you’re an IT professional working for a company that requires 5, 10, 50, or even 100 PDF software licenses, don’t bother buying them individually – you’ll be wasting time and money. Contact Soda’s sales department and they’ll make sure to accommodate your needs.

 

2. Multiple deployment options

Installing PDF software on each individual computer is not fun for anyone, especially for the tech specialists. It takes up a lot of their time and is a complete waste of resources. Luckily, Soda PDF can adapt to any IT system and environment.

Soda PDF can be deployed from one server to multiple systems at once. That way, there will be an enterprise-wide deployment and the time saved will be significant.

 

3. Maintenance plans

A Soda PDF maintenance plan guarantees that the software will stay up to date on all devices. Basically, your company will be eligible for 1 free upgrade to the next version of Soda PDF. There are cumulative volume discounts available for multiple purchases of the maintenance plan.

 

4. Premium support

If IT pros are having issues with Soda PDF or just want help getting started, there is always a dedicated team of usability and technical support experts that are available exclusively for businesses.

Remote assistance is also available if needed. Our support team can easily connect to your device to fix the problem more quickly.

5. Free 30-day trial

It’s natural to be a little skeptical when it comes to purchasing a new software (or anything, really!), and we completely understand. That’s why we offer a free 30-day trial of Soda PDF so you can play around with it and make an informed decision.

If you’re not convinced by the end of the trial period that Soda PDF is awesome, then it’ll just be disabled and that’s the end of that – no strings attached.

Mar 23 in  News

Complete Your Tax Forms Digitally With PDF

Tax season is upon us! Exciting, right? Wrong. We all know how frustrating doing taxes can be, so why not make the process a little easier? Here are some tips that will help make tax season a little less… well… taxing.

 

Why submit your taxes electronically?

The government requires you to submit your tax returns in a timely manner and to fill out all the applicable fields with the correct data. By filling out your forms digitally rather than on paper, you lower your chances of skipping over important data fields or inputting information that is illegible. Plus, your electronic tax returns are received within seconds, whereas mailing a hard copy will take days, if not weeks.

Not only are you simplifying the process for yourself, you’re also doing the environment a huge favor. By filling out and sending your tax returns digitally, you’re eliminating the carbon footprint sending a paper copy would normally leave behind.

 

How to fill out your taxes using PDF

All you need is a reliable PDF reader. Many government agencies such as the Canada Revenue Agency and the IRS have fillable/savable general income tax and benefit forms, instructions, and schedules readily available on their websites. Simply save the PDF files onto your desktop and read/fill them out.

If you already have a paper copy of your tax forms and you have a powerful OCR software, you can scan your documents and the OCR engine will transform it into an editable PDF file. Once converted, you’ll be able to fill it out electronically.

Mar 02 in  News

How to Build Your Resume

IS YOUR RESUME BREAKING THE RULES?

 

 

 

Click on the image below to check out our brand new infographic on how to properly build your resume.

 

Feb 24 in  News, Productivity Tips

Top 3 Reasons Publishers Prefer PDF Submissions

If you’re an author, you know that publishers prefer your work to be submitted in the Portable Document Format (PDF). But do you know why that is?

Here are the 3 main reasons why submitting your work in PDF is the way to go.

 

1.       Safe & Secure File Sharing

A PDF is a read-only file that cannot be modified without leaving an electronic footprint. If modifications are made to a PDF file, they are registered and can be easily identified. This is one of the reasons why PDFs are the most secure and reliable means of distributing or exchanging electronic documents.

Both the author and the publisher are protected. The author can make sure her/his work will not be modified, and the publisher doesn’t have to worry about being accused of tampering with the author’s work.

 

2.       Preserving the Formatting

The original formatting of a PDF file stays intact when printed. The fonts, images, layout and margins are preserved once the PDF file is sent to your publisher, so you don’t have to worry about how it will look on their end.

PDF is also ideal for publishers that demand print-ready files. The guidelines for a print-ready file are normally provided by the publisher. Some criteria include document size, margin size, resolution, and more. You need a reliable PDF software in order to adhere to these guidelines.

 

3.       Reducing File Size

Ever had trouble emailing a file due to its size? No worries – PDF files can be easily compressed. This means you can reduce PDF file size in order to meet the requirements of your email provider.

There is one downside to compressing your PDF files: the quality of the images included in your file might be slightly reduced depending on the option you choose. However, if you’re submitting a manuscript that does not contain images, the text itself will remain the same. Therefore, file compression is ideal for PDF files that do not contain images.