Sweaty palms. Increased heart rate. Stammering. We all know how nerve-racking presentations can be, especially when you’re presenting in front of a large crowd. So why not make the process a little less stressful? Here are some tips on how to create a professional PowerPoint presentation that will impress your audience.
Know your audience
Before you start preparing your PowerPoint presentation, you need to know who your audience is. Whether it be your coworkers, your boss, or potential clients, it’s always a good idea to tailor your presentation accordingly.
You also need to know how much your audience already knows about the subject you are presenting. If they are new to the topic, you need to describe it in great detail with lots of visual aid to make it easier for them to understand. If your audience is familiar with the topic, there’s no need to bore them with an excessive amount of detail.
Know your objective
If you’ve been asked to do a presentation, it’s always a good idea to find out why you’ve been asked to present. What’s the objective? Is it to get your client to buy something? Is it to explain a certain subject? Is it to train a group of people? Is it simply to inform?
Knowing the reason why you’re presenting will help guide you throughout the entire process. By keeping your objective in mind, you’ll be able to stay on track and drive your point home.
It happens all the time: the projector doesn’t work, the computer freezes, the software bugs. And although you don’t really have any control over these things, you can at least make sure the room you will be presenting in has all the equipment you need.
Best thing to do to avoid complications is to show up early and set everything up in advance so you don’t waste time during your presentation. Plus, it will give you peace of mind, allowing you to focus on the content rather than worrying about technological glitches.
Think about how you want to present your topic. Generally speaking, PowerPoint is the software of choice when it comes to presentations as it provides slides, graphics, special designs, animation, and more. Using PowerPoint will help keep you organized and will help you demonstrate your subject clearly and effectively.
There is another option that is readily available if you don’t own MS PowerPoint. You can just as easily present your topic using a free PDF creator or a reliable PDF editor such as Soda PDF. A PDF creator will allow you to convert an existing file such as a Word document into a professional looking PDF file, whereas a PDF editor will allow you to create your presentation directly within the PDF software.
Soda PDF allows you to add text, change the background color of your pages, insert images, move pages around, edit the font, and much more. Also, if you already have a PDF file you’d like to convert to PowerPoint, Soda makes the conversion fast, easy and accurate.
Rummaging through your paper documents can be a hassle, not to mention time-consuming. So where does OCR fit in? Simple – this advanced technology will help you digitize all your files so you can access them directly from your computer.
Our infographic will explain what OCR does exactly and how it works, plus it offers a step-by-step guide on how to use it so you can try it out for yourself. We’ve also included a list of all the benefits you’ll enjoy by digitizing your paper documents, including saving time and resources, quickly finding keywords, decluttering, and more.
Click on the image below to check out our brand new infographic on how to digitize your files using OCR technology.
If you want a more in-depth guide on how to scan a document and activate the OCR engine in the Soda PDF app, you can check out this article. It includes an informative video that will make it easier for you to follow along and to better understand the process.
On the other hand, if you want to learn how to use OCR on an existing PDF file, you can view this page. It will explain what each individual feature does (e.g., Manual vs. Auto, batch recognition, etc.) and how to use it.
The PDF/A conversion feature is an archiving tool that allows you to preserve your electronic documents. A good PDF converter such as Soda PDF allows you to easily convert your PDFs to PDF/A. This functionality is mostly used in libraries, banks, law firms, and insurance firms, as these types of institutions require long-term document preservation.
Difference between PDF and PDF/A
The main difference between PDF and PDF/A is that the latter has specific requirements that the regular PDF format does not. The reason why PDF/A enforces these requirements is to make sure that whatever software is used in the distant future will be able to support the file and display all its contents properly.
Types of PDF/A conversion
The two main levels of conformance you can choose from are:
- PDF/A-1a (accessible): This conformance level has strict requirements; your document must contain tagging, document structure (hierarchy), language specification, and Unicode mappings. This level is accessible for visually impaired users.
- PDF/A-1b (basic): This conformance level has minimum requirements. It does not require tagging, hierarchy, etc. It can be created from a scanned document instead of an existing digital file.
You can find more information about all available PDF/A conformance levels here.
When archiving a PDF file, you want to ensure the file is lightweight and follows all the PDF/A conformance rules, otherwise it may not be accessible to future users due to the compliance being broken.
Using a PDF reader can be extremely beneficial, especially if you’re made aware of all the awesome features you have at your disposal. We’ve compiled a list of tips that will make your e-reading experience more enjoyable – and way more efficient.
Tip 1 – 3D Reader Mode
Sick of reading digital files the old-fashioned way? Soda PDF offers a unique 3D reader that lets you flip through pages just like a real book! All you have to do is activate the 3D reader mode and drag the pages whichever way you want.
Plus, Soda’s PDF reader is compatible with .epub, .cbr and .cbz files, which means it can support comic books and digital publications. We know nothing can replicate the actual feeling of a paper book, but our 3D reader comes pretty darn close.
Tip 2 – Markup
One of the main pros of reading a digital file with a PDF application is that you can use an array of markup tools to keep track of important information. The most popular (and in our opinion the most useful) are the highlighting and underlining features.
The Highlight feature comes in handy when you want certain passages to pop out of the page, especially since you can choose the color. Underlining works in much the same way, also allowing you to choose whatever color you want to use.
Tip 3 – Sticky Notes
The sticky notes feature is available in Soda PDF’s more advanced Review module. It’s an extremely valuable annotation tool that allows you to add your personal comments anywhere in your PDF file.
Once your notes are added, a small comment box will appear that indicates the location of the notes you’ve left. You can either hide the box so it doesn’t clutter your page (especially if you’ve added multiple comment boxes), or you can leave it in plain sight. You also have the option to change the text style (bold, italic, etc.).
Tip 4 – Bookmarks
Another great feature you can use in our PDF reader is bookmarking. If you’re reading a digital book that already contains bookmarks, you can easily jump to your desired bookmarked page.
If you have Soda PDF’s Edit module activated, you can even add your own bookmarks to your files! Bookmarking makes it easy to find your way around a file and keep things organized.
Tip 5 – Snapshot
Is there an inspirational or funny quote you would like to save? Snapshot is your answer. It’s a nifty tool that allows you to capture a specific part of your digital file.
You can basically take a picture of any part of your page, and it will save it to the clipboard. You can then paste it into another PDF file, or you can paste it in an entirely different document (e.g., Word, PowerPoint, etc.).
Soda PDF’s latest software update has just been released. Soda PDF 8.1 contains several feature enhancements and bug fixes such as Whiteout tool improvement and compatibility fixes that will help your application run more smoothly.
Click on the image below to view the Soda PDF 8.1 release notes in all available languages. It contains a complete list of all the changes you can expect to find in the latest version of Soda. You’ll also find the original Soda PDF 8 release notes at the bottom of the document for your convenience.
(Available in EN, FR, DE, IT, ES, PT, RU)
If you have any questions or comments, please feel free to leave them in the comment section at the bottom of this post.